ANNEX 4. INFORMATION TECHNOLOGY SERVICES AND ACCOMMODATION FOR COMPANY 391. “Intro process oriented management” (approx. 30 min)2. Management System – introduction for all (approx. 30-40 min) The e-learning programmes are available inContractor shall establish, implement and maintain an Audit and Verification programme(s) to manage the risk of own and Subcontractors and their contractor’s activities for the Work in accordance with the principles and guidelines in ISO 19011 "Guidelines for auditing management systems" (latest addition).Contractor’s programme (s) for Audits and Verifications, shall be submitted to Company for review and comment. Design verifications and inspection- and test plans, if relevant for the Work, shall be included in the Audit and Verification plan.The complete overview of all Audit and Verification activities, including design verifications, shall be updated on a regular basis. This overview shall include actions from these activities in a searchable format. Activities and actions related to working environment or safety shall be marked separately.Company shall have the right to participate in the planning of, and participate as an observer in, any Audit or Verification activity related to the Work.Company shall be given minimum ten (10) days' notice prior to any Audit or Verification activity by Contractor.Company shall have the right to perform Audit and Verification activities towards Contractor and Subcontractors and their contractors throughout the duration of Contract.Audits and Verifications carried out by Company shall not relieve Contractor of its responsibility for the Work.Company shall give minimum ten days' notice to Contractor prior to any Audit and Verification activity.Contractor shall provide the facilities and assistance required for the execution of Audit and Verification by Company.Contractor shall advise action(s) and planned completion date(s) for any Audit or Verification findings within ten days of being identified by Company. Closing of findings shall be documented.Contractor, Subcontractor and their contractors shall bear their own costs related to Audits and Verifications carried out by Company.6.3 Company’s HSE Requirements 6.3.1 General Contractor’s senior management shall conduct regular visits to the relevant Sites.Contractor shall actively train and encourage personnel to intervene on unsafe behaviours and situations and report on deviations from procedures, plans and expectations. Note that personnel include Subcontractor and their contractors.High risk occupational groups and areas identified in the risk assessments shall be given special focus.Investigations of undesirable incidents at Contractor’s own facilities or in its own organisation:• Contractor has the responsibility for the investigation.Contractor shall provide correct PPE and ensure that all its personnel performing the Work are equipped with and make use of correct PPE during the Work. PPE shall be maintained in good condition or replaced by Contractor.Required PPE shall as a minimum consist of helmet, safety glasses, protective shoes, gloves, coveralls, hearing protection and/or breathing masks, where deemed necessary.Contractor shall establish an employee safety representative scheme in accordance with local authority requirements, this Contract and Contractor´s own requirements. Contractor shall establish a plan describing how Contractor shall fulfil these requirements.Contractor’s environmental management system shall be in accordance with ISO 14001 (latest version).Contractor shall identify environmental aspects that may cause environmental impact(s) and identify and implement mitigating measures. Energy consumption shall be identified as an environmental aspect.Contractor shall execute the Work under Company´s HSE-MS when performing Work at Company’s Site.Contractor shall ensure that Subcontractors and their contractors comply with Company’s policies and requirements.If a serious security incident or an emergency should arise Company will notify Contractor’ s contact point who shall be available 24-hours. Contractor is responsible to notify next of kin of Contractor´s employees and ensure that notification is brought to next of kin of Subcontractor´s and their contractor´s employees.In the case of an emergency Contractor’s personnel will normally be demobilized by Company at the same location as they have been mobilized from.Contractor's time management system shall be able to report on phase, discipline, area and system level for all Contractor’s Scope of Work.All planning information shall at all times be consistent through all levels with sufficient float. Contractor shall have one planning system covering all disciplines/activities, based on Company’s commissioning plan and priorities. The system shall have a uniform work order level and all work orders shall be linked to mechanical completion and commissioning package number.Company's planning code structure shall be allowed for in Contractor's time management system.The time management system shall be in accordance with the planning hierarchy shown in the table below.9.2.5 Progress Measurement Principles The following progress measurement principles shall apply:• progress shall be based on direct work only, and• it shall be measurable and quantitative documented• Activities which are always on schedule are not considered measurableContractor shall assess progress on the lowest level of planning, which shall be collected and aggregated into the higher levels. Contractor’s progress shall be able to be aggregated by WBS, discipline, system and area and sub-assembly of the Contract Object.Activity weighting and milestone steps shall be subject for Company acceptance. 9.2.5.1 Progress measurement for engineering and procurementAn engineering document or 3D model reaches 30% upon completion of first design review, 60% upon completion of second design review and 90% upon completion of third design review. An engineering document or 3D model object shall not achieve more than 90% complete if there are any HOLDS of the IFC status. Engineering 100% when as-built drawings/documentation accepted by Company and certified by CB.Progress measurement for procurement to be defined by Contractor in the Project Control and Planning Procedures and accepted by Company.Equipment reaches 90% complete at delivery, and 100% when final documentation is accepted.9.2.5.2 Progress measurement for Fabrication, Construction, Mechanical Completion and commissioningContractor’s progress is reported in accordance with physical progress per discipline for fabrication/construction work up to 90%. The remaining 10% for each discipline shall be reported in accordance with the ratio of MCCR’s (Mechanical completion check record) completed in OK-status in ProCoSys® relative to the total number of MCCR’s for the respective discipline.Progress measurement for commissioning shall be based on the following:• Execution of commissioning shall be based on steps in the commissioning procedures• For Contractor to earn progress, commissioning packages shall be handed over and approved by CompanyContractor shall use the CDS as a planning, reporting and management tool. Following progress updates at each periodic cut-off, the CDS shall be used to perform forecast2. Control of man-hours, days and units expended in connection with elements of the5. Variation Order status and other Contract Price adjustments, including forecasting the final Contract Price7. Invoicing (Exchange rates as provided by Company)8. Cash Flow Forecast for the next four months per Work Package and currencyReporting currency shall be in EUR equivalent. The currency exchange rates below shall be used:xxx/EUR = xxx/EUR = to be provided by Company prior to Contract Date xxx/EUR =Contractor shall prepare and maintain cost plans on a monthly basis. The value of work planned shall be reflected in the cost plans and be detailed per Work Package and summary levels. The cost plan shall also reflect Contractor's planned performance and show the cumulative cost per month for the duration of the Contract period detailed in accordance with the compensation formats.The cost plans shall be updated in the Contract Baseline revision and is basis for the status reporting in the monthly report.4. adjustments to the Contract Price authorised by Company,8. estimated trends based on performance, productivity and deviations or other adverse cost developmentsCompany can request a contract baseline (CBL) revision at any time, and will inform Contractor 60 days prior to baseline cut-off date. Contractor shall perform a CBL revision for the remaining Work for both schedule and cost.Contractor may propose to issue a contract baseline update when the original baseline cannot be achieved. The proposal is to be approved by Company.Contractor shall prepare a schedule identifying the preparation activities and organizational input responsibility 45 days before cut-off.Contractor shall submit a draft CBL report within four (4) working days after cut-off date for each CBL revision. Contractor shall incorporate Company's comments and submit its final CBL revision documents within one (1) week after receipt of Company's comments, for Company acceptance. The CBL report shall be submitted as native file to Company.Planned cost and progress for work performed is set equal to actual at the CBL cut-off date on all levels for planning and budgeting. Planned and actual data prior to CBL cut-off date shall remain unchanged.The baseline process comprises estimation and rescheduling of remaining parts of the Work from the cut-off for the CBL. The network is reanalysed, and the resultant S-curves and histograms generate start and finish dates, free float and total float.Contractor shall prepare and maintain cost plans in compliance with the schedule.Variations to the Work shall be included with an exhaustive analysis of the schedule consequences of the Variations to the Work. Activities that are updated shall be clearly identified to Company.The CBL report shall, as a minimum include the following updated information per discipline, summarized per work package listed in the WBS and total:• Information regarding the premises and assumptions used as basis for the scheduling of the remaining work.• Narrative description and management intention / plan for improvement measures and corrective actions to achieve the Contract Schedule9.5.3 Variation Order Request and estimate content A Variation Order Request (VOR) shall be expressly identified as.The VOR shall contain a specified description of the work the request concerns and state Contractor’s reason for not regarding this as a part of the Work.10.4.1 Attachments 10.4.1.1 HSE The following shall be included in the HSE attachment:• Description of performed HSE activities ‒ HSE statistics‒ HSE incidents with actual and potential (near miss) severity according to agreed procedure, ref. section 6. Including event description, consequences, direct cause and actions, lessons learned)• Contractor’s energy consumption related to the Work• Total working hours last month and accumulated in the Contract and hours worked by each Subcontractor as agreed with Company.The following shall be included in the QRM attachment:• Status of quality performance indicators agreed for the Work• List of Quality Deviations in current period, each with a short descriptive title and status10.4.1.4 Interface management The following shall be included in the interface management report:Procurement includes engineering for procurement. The following shall be included in the procurement status report:• Procurement status, summary of current period and accumulated ‒ Main activities next period10.4.1.6 Construction including MC The following shall be included in the construction status report:• Construction status (split between Substructure and Topside), summary of current period and accumulated• Status per deck for Topside ‒ Main activities next period• System completion status including punch list items10.4.1.7 Commissioning The following shall be included in the status report:• Commissioning status ‒ Main activities next period10.4.1.8 Hook up assistance The following shall be included in the hook up status report:• Hook up status ‒ Main activities next period10.4.1.9 Cost The following shall be included as a part of cost report:• Cost performance report ‒ Cost & Progress• Periodic and Cumulative (planned, earned and actual)• Executed options by Company ‒ Not committed10.4.1.10 Additional reporting requirements for reimbursable hours For compensation based on reimbursable hours the following reporting is required:• Contractor shall submit weekly time-sheets for all reimbursable personnel to Company by 12.00 hours each Monday.• Contractor shall for all Key Personnel hand over a register of cumulative normal/overtime hours worked per person including hours worked on other project prior to Company's approval of each person.• All positions, personnel and labour resources for which compensation is based on reimbursable hours, shall be subject to approval by Company. These positions and labour resources shall be included in a manpower projection plan.• Prior to mobilisation of reimbursable personnel, Contractor shall submit a manpower request form for Company's approval.• Contractor shall prepare and maintain a register of all reimbursable personnel and labour resources listed by group and mobilisation date, anticipated duration and subsequent demobilisation date. Subcontractors' and their contractors' personnel and labour resources shall be listed separatelyThe following shall be included as a part of schedule reporting:• Updated detailed schedule (CDS) with actual and planned progress status per activity.10.5.4 Quantitative section Contractor's close out report shall contain the following elements in the quantitative section:• Summary of cost and quantities with comparison of original and actual for discipline, building blocks, phases and Work Packages.• Progress curves showing the assignments planned and actual execution.• Schedules for all major activities that show the assignment's planned and actual execution.The close out report shall include a general section, qualitative and quantitative experiences.The general section shall describe experiences gained related to the Scope of Work in the Contract, supported by key figures, lay out drawings, sketches etc. as applicable. Requirements to qualitative and quantitative sections are described below.Details on the structure and contents of the close out report shall be established by Contractor and agreed with Company prior to first baseline.Contractor shall deliver a draft of the close-out report to Company within 30 days after MC of the final commissioning package. The final close out report shall be delivered with the Completion certificate.The qualitative section of the close out report shall cover the most important positive and negative learning experiences related to the Work. Contractor shall identify potential improvements and give recommendations for future projects. The qualitative section of the close out report shall include, but not be limited to, learnings related to Audits, Verifications, score cards on main contracts for Subsupply and to Quality Deviations.Contractor's close out report shall contain summary of the Work in this Contract as described in Project Control ref. section 9 above. The close out report shall be delivered according to the milestone in Appendix C.Contractor is responsible for ensuring that all public authorities and institutions acting on behalf of public authorities receive the statutory information relating to the Contract. Contractor shall also ensure that all Subcontractors and their contractors report to the public authorities as required by applicable laws, regulations and statutes.Contractor shall supply Company with copies of his own and his Subcontractors’ reports to the authorities.Meetings between the parties of the Contract are to be scheduled at the frequency Company find necessary for the performance and control of the WorkUnless otherwise agreed, Company is responsible for taking the minutes of the meetings between Company and Contractor. If Contractor will be requested to take the minutes of the meetings, the minutes of the meetings shall be approved by Company prior to issuing via Pims. All minutes of meetings shall be sent to the participants of the meeting within three (3) working days after the time of meeting.The minutes of meetings shall as a minimum include the following:• Identify purpose of the meeting, attendees, date and location of meeting• status of actions taken in respect of previous minutes, and• decisions and actions required to be taken with deadlines and identified party and person(s) responsibleContractor shall arrange as a minimum monthly regular interface meetings with all interfacing parties, to review interface status, critical interface information for the next period and plan for technical interface clarification meetings for the next period.Contractor shall arrange and minute progress and/or coordination meetings with Third Parties at regular intervals as required for the performance of the Work. Safety, Non- conformities and corrective actions shall be mandatory on any agenda and be emphasized in the minutes of meeting. Company reserves the right to be present at these meetings and shall be given adequate notice to attend such meetings.Contractor shall arrange discipline and inter-discipline meetings necessary for the performance of the Work and Company shall be given adequate notice and be invited to attend such meetings. Minutes of Meetings shall be issued via PIMS.As a main principle these meetings should be set up as video meetings when possible, to limit unnecessary travel.For delivery of materials to Company’s Sites, Contractor shall comply with Company’s instructions, relevant industry standards and applicable laws and regulations.All Material shall if not otherwise agreed, be packed and marked in accordance with Company’s Instructions for goods deliveries.Contractor shall perform the Work in accordance with any location specific requirements. described in Annex 6.4 FACILITIES FOR COMPANY’S PROJECT TEAMS General requirementsCONTRACT PLANNING HIERARCHY Company schedules Level I and Level II Level III Contract Master Schedule (CMS) / Contract Baseline Schedule (CBS) is a schedule produced by direct aggregation of Level IV CDS activities. The CMS/CBS shall be aggregated from all area-based building blocks, discipline and/or system completion activities in the Scope of Work. The CMS/CBS shall be reviewed and clarified by Company. The CMS shall be frozen through the Contract period. The CBS(n) shall be frozen as reporting basis for each Contract Baseline period. Contractor’ s Responsibility